The Spring Gathering of the Tribes Membership Form
The 2008 Spring Gathering of the Tribes will be PRE-REGISTRATION only!

Registration for the Spring Gathering 2008 CLOSES Monday,May 19, 2008  WE NO LONGER ALLOW REGISTRATION AT THE GATE. The Gathering will open to pre registered attendees only  Thursday, May 22, 2008  and close 4 p.m. Monday, May 26, 2008   Membership into the 2008 Spring Gathering of the Tribes costs $50.00 until May 1, 2008 and $60.00 after May 1, 2008 for adults.  Children 16 and under are admitted free. The Gathering fee includes tent camping in the primitive area.  Water, sewer and electric RV hook-ups cost extra

We are very sorry but circumstances dictate that we must heap this bothersome paperwork upon you. Please bear with us.The following information, along with a valid ID presented at the gate, must be provided by every individual applying for membership in the Spring Gathering of the Tribes. Sign and mail it along with a $50.00 ($60.00 after May 1, 2008) check or money order (we will NOT be responsible for cash sent in the mail) to: 

Out of the Dark, inc. 
7651 Whispering Pines Trail 
Windsor, VA  23487 
(757) 357-0664

If you wish a receipt, please include a stamped, self addressed envelope with your payment.  Your canceled check or on-line card statement may serve as proof of payment at the gate.  Neither Out of the Dark, Inc, nor The Gathering of the Tribes, FCMS Inc. assume any responsibility for lost, or misdirected mail. 

No refunds.  We will, on a case by case EMERGENCY basis, consider allowing a paid membership to be carried over to the next Gathering. 
Everyone is requested to do a 2 hour work shift at some point during the event.  This is the main way we keep our costs down.  Each member is asked to sign up for one 2 hour work shift in registration, information, set up, clean up, lake watch, etc. Sign up sheets for the different work shift slots will be available at registration.  Sign up early to get you favored time slot and area. If you do not wish to sign up for a workshift, registration costs an additional $10.00. 

All laws, regulations, and ordinances of the Commonwealth of Virginia  shall be observed for all activities conducted at the Gathering. Drinking in MODERATION is allowed.  Obnoxious drunks will be locked in a port-o let until they sober up, then ejected from the event. 

Everyone is responsible for their own food, tents, trash collection, pets, children, attitudes and actions.

All Gathering attendees must wear their Gathering ID badges at all times.  NO EXCEPTIONS!  If a staff person comes across someone without their badge on, they will escort that person while they retrieve their badge.  Lost badges can be replaced at registration by showing your ID and paying one dollar.  Anyone discovered wearing someone else's badge may be arrested for trespassing.  Anyone discovered on the Gathering grounds who is not registered WILL be arrested for trespassing!  Please understand that we are getting strict about the badge thing because mean people decided to mess with us. 

All Minors attending the Gathering MUST be accompanied by a parent or guardian. Young children must remain in the company of their parent or a guardian at all times!

This Gathering will be semi-clothing optional.  No exposed genitalia!  Bring your fig leaves folks, there will be many children present.   Women being equal to men may go topless in the event area.  Unfortunately. women are required by law to cover their breasts in the public area of the campground.

Betsy Ashby and Dawn Severson with Out of the Dark, Inc. will be the only photographers allowed at the Gathering of the Tribes!!  They will ask each potential subject for their name and permission BEFORE they even point their Soul Stealer at them. NO OTHER PHOTOGRAPHY OR VIDEO RECORDING OF ANY KIND IS ALLOWED AT THIS EVENT!!!  Anyone else attempting to photograph or otherwise visually record the Gathering of the Tribes, or any participants in it, will have their film confiscated and may be ejected from the event!  Audio recording is allowed, but ONLY with the permission of the subject. Your image and privacy are your own, and they will be protected at this event!

Fires are only permitted in the campfire circle, barbecue grills, or in stoves using propane, butane, or other approved fuels. Leaving any fire unattended is prohibited! It is the responsibility of all campers to completely extinguish all fires. 

Parking is allowed in designated areas only.  ALL cars must be moved to the parking lot as soon as they are unloaded.  If you are camping in your vehicle, once parked it may not move until you depart. 

Pets, Familiars and Companion Animals are allowed at the Gathering, but their owners MUST clean up after them. Pets, Familiars, and Companion Animals must be under the control of their owners at all times. If a Companion Animal creates a disturbance, its owner will be asked to remove it from the site.  We are not kidding here, if your animals are not socialized to large crowds, do not bring them! 

Recycling is mandatory at the Gathering.  Please separate your trash and carry it to the recycle center at the front of the campsite.  Do not burn your trash on site!  Doing so is against the law, and it stinks. 

Gathering Organizers reserve the right to refuse membership to anyone and eject anyone creating a disturbance. Gathering Organizers reserve the right to determine what defines a disturbance.

Convicted Sex Offenders are PROHIBITED from attending the Gathering of the Tribes. This statement shall serve as notice that doing so shall constitute CRIMINAL TRESPASS! Any person who has been convicted of any criminal offense involving a minor, or the use of force, who attempts to join the Gathering, will be arrested!

**** . While we do not wish to cause undue alarm, everyone should be aware that rabid animals are a very real threat on the East Coast! If a wild animal does not run from a human, it is most likely NOT a magical messenger, but in fact Rabid! If you encounter any wild animals that appear unafraid, and even friendly towards humans DO NOT APPROACH THEM! Leave the area immediately and notify a staff member of the encounter! Obviously, if you come across an animal that appears vicious and is frothing at the mouth, do the same!   
  
Please print clearly!

Legal Name:___________________________________Date of Birth:______________ 

Street Address: ______________________________________ 

City:__________________________________State: ____ Zip: ____________ 

Magical Name (optional): ____________________________________________ 

Phone (optional): ________________________ 

E-mail address (optional):__________________________________ 

Please answer the following questions. 

Do you have any minor children with you? yes____ no____ 
                    **Note: a separate form must be filled out for each minor** 

If so, what are their names? _______________________________________________________ 

Do you have any pre existing medical conditions we should be aware of ? yes____ no____ 

If so, please list:_________________________________________________________________ 

Who do you wish us to contact in case of an emergency?________________________________ 

What is their telephone number?__________________________________ 

Do you wish to be added to our mailing list and informed of future events? yes____ no____ 

Have you ever been convicted of any sexual offense involving a minor, or the use of coercion and/or force? 
no___                    yes:LEAVE! 

Please Read the Front and Back of this Document Carefully Before Signing!

The Spring or Fall Gathering of the Tribes is an outdoor camping Event in a woodland setting.  The site is primitive with MANY stumps and obstacles.  As with any outdoor activity, there are numerous potential hazards and dangers to people AND property.  No assurances of safety can be made!!  I understand that many Event activities are physically strenuous and I will not participate in them unless I am medically able to do so. By attending, I agree that I am responsible for my own actions and welfare. I assume all risks associated with attending this Event, including, but not limited to falls, the effects of the elements, weather, waterways, fire, etc., any workshops or rituals, equipment failure or misuse, damage to property, contact with vegetation, insects, wildlife, pets, and other participants, sudden Yak stampedes, and assorted "stupid people tricks"; all such risks being known and appreciated by me. Having read this waiver, and the rules listed on the reverse side, and knowing these facts and being in total agreement with them, and in consideration of your accepting my application, I, for myself and anyone entitled to act on my behalf, waive and release the Gathering of the Tribes / FCMS inc., Out of the Dark inc., Blackwater Campground and all sponsors, their officers, representatives and successors from all claims and liabilities of any kind arising out of my participation in the Event known as  the "Spring or Fall Gathering of the Tribes". 

The undersigned is responsible for any damages (accidental or otherwise ) he / she does to the site. No cutting of live trees is allowed!  No alteration to the site is allowed without the express permission of Gathering organizers.  Damage done to turf, shelters etc. must be repaired (i.e. if you spin out, fill the hole ).  Any damages arising out of the actions of a member, are the financial responsibility of that member.

Signature __________________________________________________Date:___________________ 

Parent's Signature if Under 18 years ___________________________________Date:__________________